Scheduling for Fellowship Programs Solved
Thrawn's managed service handles all scheduling for fellowship programs. Send us your constraints and receive complete, ACGME-compliant Block, Call, Clinic, and Attending schedules.
Why Fellowship Scheduling Is So Hard
Cascading Conflicts Across Schedule Types
Block, call, and clinic schedules built separately create a domino effect. One change to call coverage unravels rotation assignments you spent weeks building.
ACGME Compliance Caught Too Late
Duty hour violations surface after the schedule is already built. Fixing them manually means rebuilding large sections weeks before the academic year starts.
Fellowship Cohorts Have No Margin for Error
With smaller fellow cohorts, a single absence or preference conflict can leave required rotations uncovered and jeopardize program accreditation standards.
Fellowship Schedules Delivered to You Finished
Thrawn's Scheduling Programming Language (SPL) takes your fellowship program's constraints — fellow preferences, ACGME duty hour rules, rotation requirements, educational goals — and produces complete, mathematically optimal schedules. Program directors and chief fellows review a finished product instead of building one from scratch.
Built for Fellowship Program Scheduling
Five capabilities selected for the specific scheduling demands fellowship programs face every academic year.
Rotation Planning
Complete Block Schedules for Every Fellow
Automated year-long rotation schedules assign every fellow to the right blocks while satisfying subspecialty educational requirements, complement constraints, and vacation preferences — with no manual reconciliation.
- Year-long rotation coverage
- Subspecialty requirement satisfaction
- Vacation preference integration
Compliance
ACGME Compliance Built Into Every Schedule
Fellowship schedules are generated with ACGME duty hour rules embedded as hard constraints. Violations are prevented before the schedule is produced — not flagged after the fact when it is too late to fix cleanly.
- Violation prevention at generation
- Accreditation audit readiness
- Duty hour rules as hard constraints
Cross-Schedule Optimization
Block, Call and Clinic Optimized Together
All fellowship schedule types are optimized simultaneously as one interconnected system. A change in call assignments no longer breaks clinic coverage or rotation blocks, eliminating the domino effect common in fellowship programs.
- Simultaneous multi-schedule optimization
- Eliminates the domino effect
- Interconnected schedule integrity
Managed Service
Review Finished Schedules Instead of Building Them
Thrawn delivers complete fellowship schedules ready for review and approval. Program directors and chief fellows shift from schedule builders to schedule reviewers, reclaiming time for clinical and educational responsibilities.
- Finished schedules delivered to you
- No scheduling software to learn
- Clarification rounds for accuracy
Coverage Resilience
Rapid Re-Optimization When Fellows Are Absent
In small fellowship cohorts, one unexpected absence creates an outsized coverage crisis. Thrawn re-optimizes the entire schedule rapidly, generating compliant coverage alternatives that maintain fairness without emergency manual patching.
- Rapid full-schedule re-optimization
- Fairness maintained after changes
- No manual emergency patching
Frequently Asked Questions
Ready to Stop Building Fellowship Schedules?
Thrawn serves 19 departments across 14 hospitals at top-20 academic health systems. Schedule a consultation to see how it works.
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